Company Name: [Your Business Name]

Equipment: [Equipment Name & Model Number]

Date Acquired: [Date]

Notes: [Any specific notes about the equipment]

Maintenance Log:

Date Service Performed Technician Initials Notes
  Oil Change & Filter Replacement    
  Air Filter Replacement    
  Spark Plug Replacement    
  Blade Sharpening/Replacement    
  Other (Specify)    

Maintenance Schedule:

This section should outline the recommended maintenance schedule for your specific equipment. Include details on the frequency of each service (e.g., monthly, quarterly, annually).

  • Oil Change & Filter Replacement: [Frequency, e.g., Every 25 hours of operation]
  • Air Filter Replacement: [Frequency, e.g., Every 50 hours of operation]
  • Spark Plug Replacement: [Frequency or mileage recommendation based on manufacturer's specifications]
  • Blade Sharpening/Replacement: [Frequency based on visual inspection or manufacturer's recommendations]
  • Other (Specify): [List any additional maintenance tasks and their recommended frequency]

Safety Inspection Checklist:

This section should include a checklist of safety checks to be performed before each use of the equipment. Mark each item as "Inspected" or "Needs Attention".

  • Fluid Levels (Oil, Gas)
  • Tire Pressure
  • Loose Parts/Fasteners
  • Safety Guards in Place and Functioning
  • Cutting Blade Condition (Sharpness, No Cracks)
  • Fuel Leaks

Additional Considerations:

  • Maintain a separate log for each piece of equipment in your fleet.
  • Keep copies of all service receipts and repair invoices for warranty purposes.
  • Conduct a thorough end-of-season inspection and maintenance for all equipment.
  • Train your service crews on proper equipment maintenance and safety procedures.
  • Regularly review and update your maintenance logs and schedules as needed.

Benefits of Using a Detailed Equipment Maintenance Log:

  • Ensures timely preventative maintenance, extending equipment life.
  • Reduces the risk of breakdowns and costly repairs.
  • Improves equipment performance and efficiency.
  • Promotes a culture of safety within your company.
  • Provides a record of maintenance history for each equipment piece.