This Service Agreement ("Agreement") is made and entered into as of [DATE] by and between [Your Business Name], a [State of Incorporation] corporation with a principal place of business at [Your Business Address] ("Contractor"), and [Client Name], residing at [Client Address] ("Client").

WHEREAS, Contractor is a licensed and insured HVAC contractor providing maintenance and service for residential and/or commercial properties; and


WHEREAS, Client desires to engage Contractor to perform ongoing maintenance services (the "Services") on the HVAC system located at the property located at [Client Property Address] (the "Property").

NOW, THEREFORE, in consideration of the foregoing premises and the mutual covenants contained herein, the parties agree as follows:

1. Scope of Services

Contractor agrees to perform the following Services on the Client's HVAC system at [Frequency of Service] intervals (e.g., bi-annually):

  • [List specific maintenance tasks, e.g., cleaning and inspection of air filters, coils, and condensate drain lines, tune-up of furnace/air conditioner, refrigerant level check].
  • Contractor will notify Client of any recommended repairs or replacements identified during maintenance.

2. Term and Termination

This Agreement shall commence on [Start Date] and shall continue for a period of [Term Length] (e.g., 1 year), and shall automatically renew for successive terms of equal length unless terminated by either party upon [Notice Period] written notice prior to the end of the then-current term.

This Agreement may be terminated by either party for cause, such as material breach of contract or insolvency.

3. Price and Payment

  • The annual service fee for the Services is [Total Price] payable in [Payment Schedule] installments (e.g., two equal installments).
  • The first installment of [First Installment Amount] is due upon signing this Agreement.
  • Subsequent installments of [Subsequent Installment Amount] are due on [Due Dates].
  • Payment methods accepted are [List accepted payment methods, e.g., cash, check, credit card].
  • Late payments will accrue a late fee of [Late Fee Percentage]% per month on the outstanding balance.

4. Warranties

Contractor warrants that all labor provided under this Agreement will be free from defects for a period of [Warranty Period] (e.g., 90 days) following each service visit.

This warranty does not cover repairs due to normal wear and tear, misuse, or acts of God.

5. Client Responsibilities

  • Client agrees to provide Contractor with reasonable access to the Property during scheduled service visits.
  • Client will notify Contractor of any problems or concerns with the HVAC system between service visits.

6. Emergency Services

This Agreement covers routine maintenance services. For emergency repairs outside of scheduled service visits, Client will be charged according to Contractor's standard hourly rate and parts pricing.

7. Limitations of Liability

Contractor's liability under this Agreement is limited to the total annual service fee paid by Client. Contractor shall not be liable for any indirect, incidental, consequential, or special damages arising from this Agreement.

8. Insurance

Contractor maintains general liability insurance with minimum coverage of [Amount] to protect Client from any damages caused by Contractor's negligence. Client is responsible for obtaining their own property insurance.

9. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications, representations, or agreements, whether oral or written.

10. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of [Your State].

11. Severability

If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.

12. Notices

All notices and other communications hereunder shall be in writing and shall be deemed to have been duly given when delivered personally, sent by certified or registered mail, return receipt requested, postage prepaid, or sent by overnight courier service to the addresses set forth above.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.


[Your Signature]

[Your Printed Name]


[Client Signature]

[Client Printed Name]