This Event Planning Agreement ("Agreement") is made and entered into as of [Date] by and between:

Event Planner:

  • [Your Business Name]
  • [Your Address]



  • [Client Name]
  • [Client Address]


WHEREAS, Client desires to engage Planner to provide event planning services for [Event Name] (the "Event"), and Planner desires to provide such services.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Tasks of Planner

Planner agrees to perform the following services for the Event (specific details can be added under each item or attached as an Exhibit):

  • Consultation and Needs Assessment: Discuss Client's vision, budget, and expectations for the Event.
  • Venue Selection and Contracting: Assist Client in selecting a venue and negotiate contracts.
  • Vendor Recommendation and Management: Recommend and manage vendors for services such as catering, rentals, entertainment, etc.
  • Budget Management and Tracking: Develop and manage a detailed event budget.
  • Event Design and Décor: Conceptualize and execute the overall event design and décor.
  • Logistics and Coordination: Oversee logistics such as scheduling, permits, and day-of coordination.
  • Communication and Reporting: Maintain regular communication with Client and provide progress reports.

2. Cancellation

  • By Client:
    • More than [Number] days prior to Event Date: A cancellation fee of [Percentage] of the total fee will be due.
    • Less than [Number] days prior to Event Date: The full fee will be due.
  • By Planner (due to unforeseen circumstances): Planner will use reasonable efforts to find a replacement planner. If a replacement cannot be found, Client will receive a pro-rated refund for services not rendered.

3. Representations and Warranties

  • Client: Represents and warrants that they have the authority to enter into this Agreement and that the Event will be conducted in a lawful manner.
  • Planner: Represents and warrants that they have the experience and qualifications to perform the services outlined in this Agreement.

4. Relationship of the Parties

Planner is acting as an independent contractor and not as an employee of Client.

5. Waiver

No waiver by either party of any breach of this Agreement shall be deemed a waiver of any subsequent breach.

6. Compensation

  • Client agrees to pay Planner a fee of [USD amount].
  • Payment Schedule: [Specify payment schedule, e.g., deposit due upon signing, remaining balance due before specific date].
  • Expenses: Client will reimburse Planner for reasonable out-of-pocket expenses incurred with prior approval.

7. Severability

If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.

8. Insurance

Planner shall maintain general liability insurance with minimum coverage limits of [amount]. Client may be required to obtain additional event insurance.

9. Governing Law and Jurisdiction

This Agreement shall be governed by and construed in accordance with the laws of the State of [Your State].

10. Notice

All notices required or permitted hereunder shall be in writing and shall be deemed given when delivered personally, sent by certified or registered mail, postage prepaid, return receipt requested, or sent by overnight courier service to the addresses set forth above.

11. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications, representations, or agreements, whether oral or written.

12. Signatures

Event Planner:

[Your Signature]

[Your Printed Name]


[Client Signature]

[Client Printed Name]

Additional Considerations:

  • Exhibits: Attach additional documents as Exhibits, such as a detailed breakdown of services and fees, or a venue contract template.
  • Force Majeure: Include a clause addressing cancellation due to unforeseen circumstances beyond either party's control (e.g., natural disasters).
  • Permits and Licenses: Specify who is responsible for obtaining any necessary permits or licenses for the Event.
  • Intellectual Property: Address ownership of any intellectual property created by Planner for the Event.